Management panel
Office and ownersAdmissions, fees, reports and settings.
Training institute management software
TST Institute Management System
Admissions, batches, fees and attendance — one system for your training institute.
TST Institute Management System is one web application that runs admissions, batches, fees, attendance and student communication for a training institute. It replaces registers, spreadsheets and WhatsApp follow-ups with a single record per student that the office, the trainers and the student all work from.
- Management panel
- Trainer access
- Student portal
- Public website
- Laravel 12 · PHP 8.2
Who it is forBuilt for training institutes and academies that run on paper registers, spreadsheets and WhatsApp groups today. The application is built and working, so an institute is configuring and training, not waiting for development.
The challenge
Registers, spreadsheets and WhatsApp groups that never agree.
Most training institutes record the same student in four places, and none of them agree.
Fees leak
Installments are tracked by memory or in a notebook, so overdue amounts are noticed late and receipts are hard to trace.
Attendance is invisible
Trainers mark a register that the office and parents rarely see until a student has already dropped off.
Syllabus progress is guesswork
Nobody can say which topics a batch has covered or which batch is running behind.
Enquiries go cold
Website and walk-in enquiries sit in a phone or an inbox with no follow-up status.
Students keep calling the office
For timings, balances, receipts and notes that they could look up themselves.
How it works
Four entry points. One shared record.
An entry made anywhere is seen everywhere: a fee recorded at the desk shows in the student's portal the same minute.
Trainer access
Own batches onlyAttendance, syllabus and study materials.
Student portal
One login per studentClasses, attendance, fees and receipts.
Public website
Open to everyoneCourses, events and the enquiry form.
One shared institute record
StudentsCoursesBatchesEnrollmentsFeesAttendanceSyllabusMaterialsNoticesEnquiries
Every screen reads and writes these records, so nothing is entered twice.
Trainers use the management panel with a trainer role, so they see only their own batches; students and the public each have their own front door.
For the office · management panel
Run the whole institute from one panel.
- 01
Dashboard
See active students, courses and batches, today's and this month's collection, fees due now, new enquiries, open tickets and which of today's classes still need attendance.
- 02
Students
Keep one admission record per student: personal details, residential and permanent address, education, family and guardian, scanned documents, status and login reset; export to Excel.
- 03
Courses
Define code, duration, description, a rich course page and the fee structure as named installments with due days; build the syllabus as modules and topics.
- 04
Batches
Set course, dates, class days, timing, capacity and trainers; add or remove students; see the batch's syllabus and materials.
- 05
Enrollments
Enroll a student in several courses, apply a discount, and get the installment schedule built automatically; mark Active, Completed or Dropped and change batch.
- 06
Fee collection
Record payments by cash, UPI, card, bank transfer or cheque with a reference number; numbered receipts with the institute's prefix, printable or saved as PDF; cancel a receipt with an audit trail.
- 07
Dues
List every student with an amount due today and the total outstanding; export to Excel.
- 08
Attendance
Mark each batch's class as Present, Absent, Late or Excused with remarks; excused days do not count against the student.
- 09
Syllabus tracking
Tick the topics a batch has covered with the date, and see progress and the next topic per batch.
- 10
Study materials
Keep a library of documents (PDF, Word, PowerPoint, Excel, images, ZIP up to 20 MB) and links such as YouTube videos, and share each with any number of batches.
- 11
Enquiries
Follow up website enquiries as New, Contacted, Joined or Closed; export to Excel.
- 12
Announcements
Post notices to everyone, students, staff or one course, with an expiry date and read tracking.
- 13
Events and holidays
Publish events with type, venue, cover image and photo gallery; maintain the holiday calendar.
- 14
Support tickets
Answer student tickets in a conversation, set status, and get notified of new tickets and replies.
- 15
Staff and roles
Add staff and trainers, and build custom roles from 15 permission groups so each person sees only their own work.
- 16
Reports
Attendance report with Excel export and a fee collection report.
- 17
Settings and masters
Institute name, logo, address, support phone, WhatsApp and email, GST number, receipt prefix and social links; FAQ, event and ticket types, qualifications and location lists.
For trainers
A class takes a minute of admin, not ten.
Trainers log in to the same panel but see only the batches assigned to them.
Today's classes
On the dashboard, each with a Mark button and a Marked or Not marked status.
Attendance
One tap per student for Present, Absent, Late or Excused, with remarks. Holidays are blocked automatically.
Syllabus coverage
Tick the topics taught in each class with the date, so the office and students see progress the same day.
Study materials
Share notes, worksheets, slides or video links with their batches, from the institute library or by uploading a new file.
Works on a phone
Attendance can be marked from the classroom.
For students · student portal
Answers to the questions students would phone the office about.
Every student gets a login that reads only their own data and works on a phone, with a light and dark theme.
Dashboard
Today's status, next class with time and trainer, overall attendance, syllabus covered, fee balance and amount due, latest notices and the next 30 days of events and holidays.
My Courses
Each course with batch, class days, timing, trainer, batch dates, syllabus progress, attendance % and fees paid; a detail page with Syllabus, Attendance, Fees and Materials tabs.
Study Materials
Everything shared with their batches, searchable and filterable by documents, videos and links, with new items marked.
Attendance
Overall and course-wise percentage with a warning below 75%, a month calendar coloured by status, and a class-by-class log.
Fees
Payment progress, the next installment and its due date, the installment schedule per course, and every receipt to view, print or save as PDF.
Announcements
Notices for them or their course, with unread ones marked and an All / Unread filter.
Events and holidays
Upcoming and past events with photos, and the year's holiday list.
My Profile
Their admission record, family, education and documents; they can update mobile number, address, blood group and photo, and change their password.
Help
Raise a support ticket with a photo and follow the conversation, read FAQs, and find the institute's phone, WhatsApp, email and address.
Public website & admissions
A website that feeds your admissions desk.
The public website is part of the same system, so a new course or event published in the panel appears online at once.
Course catalogue
Built from the courses in the panel, each with its description, details page and syllabus; fees stay private.
Upcoming events and FAQs
Pulled from the same records students see.
Enquiry form
Name, mobile number, email, the course of interest and a message, with built-in spam protection.
Instant follow-up
Every enquiry notifies the office and lands in the Enquiries list as New, then moves to Contacted, Joined or Closed.
One login button
Students and staff sign in with their email or mobile number.
Security, access control and technology
Each person sees only what their role allows.
Role-based access
Custom roles built from permission groups; trainers limited to their assigned batches. Students can never reach another student's data or the management panel.
Separate panels
Management, staff and students land in their own area; inactive accounts are blocked at login.
Safe sign-in
Login by email or mobile number with repeated-attempt limits, and password reset by email.
Clean data in, clean data out
Uploaded files are checked for type and size, and rich text on course pages is cleaned before it is shown.
Audit-friendly fees
Receipts are cancelled, never deleted, and keep who cancelled them and when.
Excel exports
Students, payments, dues, enquiries, events, tickets and attendance.
Tested
An automated test suite checks enrollment and fee calculations, attendance marking, panel separation and that every page loads for every role.
Implementation plan
Live in five steps, with no development wait.
Because the software already exists, going live is setup, data and training rather than a development project. The time for each step depends on your number of students and courses, and is confirmed at kick-off.
- 01
Kick-off and setup
Domain and hosting, institute name, logo, contact details, GST number and receipt prefix.
- 02
Configure the academy
Courses with fee structures and syllabus, batches with timings and trainers, the holiday calendar, and roles for office staff, accountants and trainers.
- 03
Bring in existing data
Current students, their enrollments and fees already paid, entered or migrated by Tamil Soft Tech from your records.
- 04
Train the team
A session each for management, the office and trainers, plus a short guide for students on logging in.
- 05
Go live and settle in
Open the student portal and website enquiry form, with close support through the first fee cycle.
Built on
A modern, secure stack.
Laravel 12 on PHP 8.2 with a MySQL database, and a responsive web interface with no app to install. An automated test suite covers fee calculations, attendance and access for every role.
Laravel 12PHP 8.2MySQLResponsive web appNo app to installRole-based accessExcel exportsAutomated tests
Need something built around your own workflow? Explore our Custom Business Software service
Developed by Tamil Soft Tech
Want TST Institute for your institute?
Book a live demo of the management panel, trainer view and student portal. After go-live we stay with you: role-wise training, support by phone, WhatsApp and email during working hours, and regular updates.
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